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Associate - Impex Import
--MTM--
- Maintain and organize complete records of import files, shipping documents, and regulatory documentation.
- Receive, verify, scan, and archive import documents including invoices, packing lists, Bills of Lading, certificates, and customs documents.
- Update import-related information in Oracle/ERP systems accurately and timely.
- Coordinate with suppliers, clearing agents, freight forwarders, and shipping companies for routine documentation requirements.
- Assist in tracking shipment status and follow up on pending documents and approvals.
- Support the preparation and processing of LC-related documentation and banking correspondence.
- Maintain records of import payments, shipment schedules, and clearance status reports.
- Coordinate with procurement, stores, accounts, taxation, and logistics departments to ensure smooth import processing.
- Ensure proper filing and retrieval of physical and electronic import records.
- Assist in customs clearance documentation and follow-up activities with relevant stakeholders.
- Prepare routine reports related to imports, shipment tracking, documentation status, and pending matters.
- Ensure compliance with company policies and documentation requirements.
- Support audits by providing required import records and documentation.
- Facilitate timely communication between internal departments and external service providers.
- Perform any other task assigned by management.